Check In enables a user to check a document back in that was previously
checked out. Non-graphics files larger than 1 MB will be compressed and then decompressed automatically as they transfer to the server. If the document was checked out for editing, Check In updates
it with the revised version (the previous version is saved in a past version
folder). If it was checked out for review, the document is placed in a
review folder for that document with the user's name appended to the file
name. If the review folder for that document already has a review file with
that user's name appended, the new file will replace the old one. If
originally checked out for editing, Check In removes the "lock" placed on
the document so other updates can be made.
When checking back in a document, VPC prompts for file location (it looks for where the document was last placed, but the user can indicate a new folder if that has changed). The user must indicate the exact file if the name has been changed, otherwise just pointing to the correct folder will suffice. If the file name has changed, VPC will change it back to the original name when it was checked out. The local file name will be entered in the first line of the comments field so that users can see that it was changed.
At this point a panel will open with up to 3 options:
1. Delete local copy, check box if desired
2. Send document notification (if authorized by admin), check box if desired. This will send a broadcast message to desired target(s) the next time they send any type of request to VPC, and an e-mail as well, if desired. A panel will open: select the target, enter the message, select the hours till expiration or accept the default, check Send e-mail if desired, and click on OK. There will be a warning and request to edit if the message size exceeds the limit. (The default limit is 255 characters) If checking in multiple files at same time, only one notification is permitted for all. E-mails sent will not be added to E-mail table.
3. If the user has at least one task assigned to their userid without an actual completion date already entered, option to automatically update the Workplan with a completion date for that task. If checked, a panel will open with all the tasks assigned to that userid. Tasks assigned to a group, of which that user may be a member, are not shown. Select one.
When all selections are made, click on Finish
Check in of multiple files simultaneously is permitted by using the Ctrl or Shift key to select multiple files. When this feature is used, the workplan update feature is disabled. Any comments entered will be applied to all files.
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