Check-out allows you to edit or review a document. A copy is sent to your own system, where you
can make changes or revision notes using the appropriate application for the document's type. When checking out a master document, user is given option to download (not check out) the linked documents as well. If the user has no access to the subsidiary documents they will not be downloaded.
If file transfer compression is not turned off by the system admin, non-graphics files larger than 1 MB will be compressed and then decompressed automatically as they transfer to and from the server. You can turn compression off and on for the current session, from the main menu by selecting VPC/Advanced Options. You can cancel the file transfer and
check-out process by clicking on cancel button in progress icon.
When finished, the document is returned to the repository
through the Check-in function. If checked out for editing, Check-out places a "lock" on the document so other edits
cannot be made at the same time. Other users can still view or review a document that has been checked out for editing.
A user with Edit or higher permission on a document can perform both check-out for edit and review. A user with Review permission on a document can only check-out for review. If Show Review is unchecked for the user in the User Admin panel, they will not have the option to Check-out for Review unless permissions are specifically set to Review for the selected document. If Check-out is disabled for a document, it will be noted at the bottom of the panel when a document is selected and, regardless of permission, neither check-out for review nor check-out for edit can be performed by any user.